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How do I change my tax code?
How do I change my tax code for future payslips?
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Inappropriate?My payday is coming up in a couple of weeks, I've received a new tax code from HMRC. How do I apply it?
I’m nervous
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Inappropriate?@Mike,
Our very simple payroll engine can calculate payslips for a single tax code which applies to a whole year.
You may want to see seek some accounting advice, but if your revised tax code applies to the whole year, you may just be able to re-setup your payroll based on that new code (FreeAgent will of course keep track of your salary account based on the new payslips).
If the tax code reflects an in-year change, you may need to ask your accountant, or one of any number of online payroll providers, to calculate your payslips for you, until such time as we are able to support that (not in the short-term, I'm afraid), and then enter them manually into FreeAgent.
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Inappropriate?Hi Ed,
My revised tax code will apply from the next payslip onwards. Is it possible to simply recreate the payroll from that date without losing previously entered payslips?
I'm sure this issue will affect other users too.
Many thanks,
Mike
I’m anxious
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Inappropriate?Mike,
Sorry, no, not at the moment.
We will look into how to make that possible within FreeAgent, but if you're in a hurry may I suggest to look at a PAYE-accredited service like Payroo (http://payroo.com) which is completely free?
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Inappropriate?@ed,
What's the least-painful way to progress?
Can I simply recreate my payroll for the next payslip with the new tax code and then add a payslip reterospectively for last month?
Or: delete the next 11 months payslips and add them manually in FreeAgent after calculating them with a service like Payroo?
Is it possible to do the former?
Thanks in advance,
Mike
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Inappropriate?Mike,
I'd generate a payroll for 08/09 if you haven't already, then edit each payslip to reflect the correct amounts of Tax and NI as calculated by Payroo.
We're really interested in being able to integrate much more closely with services like this to make this totally transparent. That day will come, I guess.
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@Ed,
I've just tried to edit next month's payslip but unfortunately the previous old tax code is still printed on it.
This leaves me with one option - to delete the payroll and start again from a fresh month. But will FreeAgent account for the payslip from last month when I started the payroll?
Help me, I'm stuck! -
@Mike,
The ability to edit the tax code for each payslip will be included in tonight's release. It's for reference only once you've edited the payslip, obviously, but it will make your payslip look right.
As a matter of interest, does Payroo not print out more comprehensive payslips. In some ways, what's in FreeAgent is just the numbers needed to make the salary and PAYE/NI accounts look right (could we do better by importing Payroo output for example?). -
Having just looked at Payroo, I'd be inclined to go for importing Payroo's XML dump format if you can.
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Guy - thanks we'll take a look at that..
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Inappropriate?I'm now officially really messed up.
Payroo doesn't appear to support the Director's NI rules. In other words, the NI is made up as you go along - so when I started a payroll with FreeAgent for last month (prior to receiving a new tax code) the NI was zero. However since I needed to use Payroo to do this month's payroll, I cannot synchronise Payroo with FreeAgent since Payroo demands that NI contributions are made on every payslip.
Unfortunately this has left me in a bit of a spreadsheet-hell.
Any suggestions?
I’m hating our silly tax system.
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Since I have already paid myself last month, I would want to try to go back and historically add NI to the previous payslip, delete the previous payslip explanation and using the bank transaction for last month's unpaid NI to explain a small portion of this month's payslip.
Would that work? -
Inappropriate?I've been having this discussion in public to benefit future FreeAgent customers, and hopefully help Ed and Team to drive the direction of FreeAgent development.
Just to say that the workaround works. Use a third party payroll package and re-edit all the payslips in FreeAgent. If you get a P6 change of tax code notice from HM Revenue & Customs (they told me they usually send these out in Feb/March, but do send them throughout the year) then you will need to historically amend your payroll in FreeAgent. FreeAgent still sums up the balance so although it looks messy, it does all tie together within any pay period acceptably.
Many Thanks,
Mike
I’m confident
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Inappropriate?Mike,
I don't see a problem in having the PAYE/NI account over- or under-paid between months like that, as long as it's sorted out by the year-end at the latest.
I've seen accountants in the past entirely 're-profile' a year's worth of payslips and then sort it out at the year end.
You might want to ask your friendly local accountant to make sure, though.
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@Ed, It's all good. I just wish Payroo was as easy to use as FreeAgent.
Cheers,
Mike -
Inappropriate?Has this issue been sorted out automatically now?
The new 60 pay roll codes are due to be applied in a few weeks, for Extra Personal Allowance in 2008-2009 and this means a change of payroll half way through the year. I don't want really want to have to go through and enter my entire year again? (And I'm sure most of your users, affected by this change won't want too either).
A simple(ish) feature would be some way to "lock" payroll values (these will keep their value/payroll code intact).. Clicking on Setup Payroll, will allow you to re-calculate the non-locked payroll values. (or if payroll items exist for the year, allow the user to pick items not to change?) -
Inappropriate?Logic Labs:
We're going to change the behaviour of the Setup Payroll action so that it doesn't clear or overwrite payslips dated before the new payroll start date you specify.
To apply the tax code change, you'd just use the new tax code, a suitable start date (matching an existing payslip probably) and enter the remaining gross salary to be paid that year.
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Inappropriate?hello there,
I have just received a new tax code for year 2009-2010, but dont see anywhere that I can change the tax code in-year..... could you please remind me how to do this?
Thanks, Gavin
I’m ok
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Inappropriate?Hi Gav,
You can't.
You have you calculate your Payroll outside of FreeAgent and then add your payslips manually if you want to, otherwise just leave your payroll outside FAC (you can still describe debits from your company account as salary and this works fine for accounts).
Best,
Mike -
Inappropriate?Gav,
You can! Just choose 'Revise Payroll' and choose the date you want the revision to start from and the new tax code.
(Mike - we probably sneaked in this improvement while you weren't looking...there have been quite a few recently ;-)) -
Inappropriate?@Ed,
My apologies! I have been keeping up to date with the FreeAgent mailings and this must have come under one of the "minor" unlisted improvements, it's certainly an impressive dedication to getting it right!
I'll bring Payroll into FAC for this year and give it a run through again :)
Best,
Mike -
Inappropriate?hmmmm, I don't see 'revise payroll' anywhere. I wonder if this is disabled since I now get my account via my accountant??
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Inappropriate?Gav,
Yes, that's probably the case. Just give your account manager a call and they should be happy to dial up the permissions for you.
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